File solutions labels

On Demand File Labeling allows you to have multiple one piece color coded label designs for the different department filing applications in you organization. Step 2: Enter file folder label information or import information from a spreadsheet or database into the On Demand File Labeling system. For more information on color coded file labeling print systems, call us at or send us a message and one of our filing specialist will contact you.

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For these details, see Compare the labeling clients for Windows computers. When you compare the minimum versions in the tables with the versions you have, remember the common practice of release versions to omit leading zeros. For example, you have version 4. For easier comparison, read 4. Your version of 4. For Windows and the Semi-Annual Enterprise Channel, the minimum supported version numbers might not yet be released.

Learn more. The Office built-in labeling client downloads sensitivity labels and sensitivity label policy settings from the Microsoft compliance center. To use the Office built-in labeling client, you must have one or more label policies published to users from the compliance center, and a supported version of Office. If both of these conditions are met but you need to turn off the built-in labels in Office apps, use the following Group Policy setting:.

Set Use the Sensitivity feature in Office to apply and view sensitivity labels to 0. Deploy this setting by using Group Policy, or by using the Office cloud policy service. The setting takes effect when Office apps restart. If users have the Azure Information Protection client installed on their Windows computers, by default, built-in labels are turned off in Office apps that support them.

Because built-in labels don't use an Office add-in, as used by the Azure Information Protection client, they have the benefit of more stability and better performance. They also support the latest features, such as advanced classifiers.

Rather than uninstalling the Azure Information Protection client, we recommend you prevent the Azure Information Protection add-in from loading in Office apps. Then, you get the benefits of built-in labeling in Office apps, and the benefits of the Azure Information Protection client labeling files outside Office apps. For more information about the labeling features supported outside Office apps, see Sensitivity labels and Azure Information Protection.

To prevent the Azure Information Protection client add-in loading in Office apps, use the Group Policy setting List of managed add-ins as documented in No Add-ins loaded due to group policy settings for Office and Office programs. For your Office apps that support built-in labeling, use the configuration for Microsoft Word , Excel , PowerPoint , and Outlook , specify the following programmatic identifiers ProgID for the Azure Information Protection client, and set the option to 0: The add-in is always disabled blocked.

If you use the Group Policy setting Use the Sensitivity feature in Office to apply and view sensitivity labels and set this to 1 , there are some situations where the Azure Information Protection client might still load in Office apps. Blocking the add-in from loading in each app prevents this happening. This method is suitable for a single computer, and ad-hoc testing. For instructions, see View, manage, and install add-ins in Office programs. For detailed information about which features are supported by the Azure Information Protection client and the Office built-in labeling client, see Choose your Windows labeling solution from the Azure Information Protection documentation.

When a file type is not supported for built-in labeling, the Sensitivity button is not available in the Office app. For more information, see File types supported by the Azure Information Protection unified labeling client from that client's admin guide. Administrator-defined protection templates , such as those you define for Office Message Encryption, aren't visible in Office apps when you're using built-in labeling. This simplified experience reflects that there's no need to select a protection template, because the same settings are included with sensitivity labels that have encryption enabled.

You can convert an existing template into a sensitivity label when you use the New-Label cmdlet with the EncryptionTemplateId parameter. Sensitivity labels that you configure to apply encryption remove the complexity from users to specify their own encryption settings.

In many Office apps, these individual encryption settings can still be manually configured by users by using Information Rights Management IRM options. For example, for Windows apps:. When users initially label a document or email, they can override your label configuration settings with their own encryption settings.

For example:. This user then manually configures the IRM settings to restrict access to a user outside your organization. As an exception, for Outlook on the web, the options from the Encrypt menu aren't available for a user to select when the currently selected label applies encryption.

A user applies the General label to a document, and this label isn't configured to apply encryption. This user then manually configures the IRM settings to restrict access to the document. The end result is a document that's labeled General but that also applies encryption so that some users can't open it as expected.

If the document or email is already labeled, a user can do any of these actions if the content isn't already encrypted, or they have the usage right Export or Full Control. For a more consistent label experience with meaningful reporting, provide appropriate labels and guidance for users to apply only labels to protect documents and emails.

For exception cases where users must assign their own permissions, provide labels that let users assign their own permissions. Instead of users manually removing encryption after selecting a label that applies encryption, provide a sublabel alternative when users need a label with the same classification, but no encryption.

Such as:. If users manually remove encryption from a labeled document that's stored in SharePoint or OneDrive and you've enabled sensitivity labels for Office files in SharePoint and OneDrive , the label encryption will be automatically restored the next time the document is accessed or downloaded.

When you label an email message that has attachments, the attachments inherit the label only if the label that you apply to the email message applies encryption and the attachment is an Office document isn't already encrypted. Because the inherited label applies encryption, the attachment becomes newly encrypted.

An attachment doesn't inherit the labels from the email message when the label applied to the email message doesn't apply encryption or the attachment is already encrypted. Examples of label inheritance, where the label Confidential applies encryption and the label General doesn't apply encryption:. A user creates a new email message and applies the Confidential label to this message. They then add a Word document that isn't labeled or encrypted. As a result of inheritance, the document is newly labeled Confidential and now has encryption applied from that label.

They then add a Word document that is labeled General and this file isn't encrypted. As a result of inheritance, the document gets relabeled as Confidential and now has encryption applied from that label. With RMS-enlightened apps : If you open a labeled and encrypted document or email in an RMS-enlightened application that doesn't support sensitivity labels, the app still enforces encryption and rights management.

With the Azure Information Protection client : You can view and change sensitivity labels that you apply to documents and emails with the Office built-in labeling client by using the Azure Information Protection client, and the other way around.

With other versions of Office : Any authorized user can open labeled documents and emails in other versions of Office. However, you can only view or change the label in supported Office versions or by using the Azure Information Protection client.

Supported Office app versions are listed in the previous section. When you label a document or email, the label is stored as metadata that includes your tenant and a label GUID. When a labeled document or email is opened by an Office app that supports sensitivity labels, this metadata is read and only if the user belongs to the same tenant, the label displays in their app. For example, for built-in labeling for Word, PowerPoint, and Excel, the label name displays on the status bar. This means that if you share documents with another organization that uses different label names, each organization can apply and see their own label applied to the document.

However, the following elements from an applied label are visible to users outside your organization:. Content markings. When a label applies a header, footer, or watermark, these are added directly to the content and remain visible until somebody modifies or deletes them.